Conference Information

Presenting


Session Length

Technical sessions are each scheduled for 1.5 hours. Presentation length varies by type:

  • Papers: 20 minute presentation / 5 minutes for questions
  • Notes: 10 minute presentation / 3 minutes for questions
  • Doctoral Colloquium: 20 minute presentation / 10 minutes for questions

Please note that these are only suggested timings. The schedule for each session will be managed by the session chair, who may adjust timings as necessary.

Audio-Visual

It is expected that presenters will bring their own computers for presentations. Each presentation room will be equipped with a computer projector, but computers will not be supplied. Presenters who cannot bring their own computer should contact their session chair to make arrangements.

Overhead (transparency) projectors will not be provided.

Presenters should arrive at least 20 minutes before the start of their session to set up and test the AV.

Chairing Sessions

Because of the high prices charged by the hotel for computers, and because presenters increasingly seem to prefer to use their laptops, and because of the ubiquity of USB keychain memory stick devices, we've decided THERE WILL BE NO COMPUTERS PROVIDED IN THE TECHNICAL SESSION ROOMS. There will be an LCD projector, and a switch that will allow all presenters to hook up their machines and switch smoothly from one to another as speakers change.

To prepare for this change:

  1. Please contact all of your presenters well in advance and see if they plan to bring a laptop, and if not, what medium they plan to use to bring their presentation to the session (e.g., memory stick, CD, download from web, etc.). If they plan to bring one, ask what operating system (Windows, Linux, Mac), and if they have a CD drive and USB port, and a recent version of PowerPoint.
  2. If none of your presenters plans to bring a laptop, let us (av@cscw2006.org) know ASAP, as we will have a couple of spare laptops, and we will arrange to have one at your session.
  3. If some of your presenters plan to bring laptops and others do not, we are assuming that people are willing to share their laptops. Please do a quick check to make sure that the laptops that will be present can be used to project presentations in the forms in which they will be arriving (memory stick, CD).
  4. Encourage your presenters to have a backup plan in case their laptop, memory stick, or whatever fails to function or gets lost.
  5. Finally, please make sure that you and your presenters show up at least 15 minutes before the session starts so everything can be hooked up and tested, files transferred, etc. There will be a student volunteer there to help out.

Workshops and Tutorials

The AV setup is specific to each Workshop and Tutorial. Please contact the organizer(s) for the specific Workshop and Tutorial if you have an AV question.

Demos & Posters

Size: Your display space is 48 in. (1.22m) tall x 36 in. (0.91m) wide. It is particularly important that you do not exceed the width diimension. This will allow some space between posters to give presenters a place to stand and to keep observers from mistakenly thinking the two posters comprise a single display. You may use your display space as you prefer, including portrait (48"h x 36"w), landscape (30"h x 36"w), or square (36"h x 36"w) presenttions. You may even choose to make your poster smaller than your allotted display space but include additional diagrams or pictures attached to the display at the edge of your poster, etc.

Supplies: We will provide pins/tacks and tape for attaching the posters to the boards. If you anticipate needing any other materials, you should bring those with you. Your display space will not include a horizontal surface (unless we’ve already addressed that with you directly), so if you had planned to bring any handouts or to supplement your poster with other materials, know that you will have to hold those.

Set-up: Set-up will be in the display space--the Cascade, Conservatory, New Brunswick and Riverview Lounge rooms--during the lunch break on Monday, 12:30-2:30. We will have a station for ourselves in some conspicous place. We will assign each poster a numbered presentation space, so please check in to get your number and to access all the materials.

One-minute madness: At the beginning of the poster & demo time (16:30 or 4:30pm), interactive poster authors will each have one minute to "pitch" their poster. The goal here is to get people excited about your poster and to prompt them to come take a closer look. The display space is sizable with a lot going on - posters, demonstrations, eating, socializing, etc. - so you want to be sure that everyone knows you’re there and how to find you--one min madness is your chance to do that.

Around 4:15, we will need you to line up in numeric order according to your presentation station numbers. Just after 4:30, there will be some announcements, One-Minute Madness will be introduced, then we’ll be off like a shot. One of us will keep time, the other will be on the stage behind you to push you off if you go over your minute! So, be ready and practice. Be sure to end with the number of your presentation station. Attendees will receive a map showing the numbers and locations of all the poster and demo stations.

We need you to prepare ONE slide using MS PowerPoint and send it to posters@cscw2006.org by October 31. It can be a title slide, a diagram or photo from your poster, etc.--this is your chance to stimulate interest in your work. You should also include a placeholder for a number [##] that will designate your presentation station and order in the One-Min Madness presetnations. We will insert the correct number and compile the slides into a single file loaded onto one computer, so please send the slide in PowerPoint format (not .pdf).

Language

Although all presentations at CSCW are made using English, CSCW draws participants from all over the world. Keeping a global perspective also means using the English language in a way that effectively communicates across cultural boundaries. For presenters who are not native speakers of English, it is in your best interest to communicate as clearly and effectively as you can in English. If a native English speaker is available, it is a good idea to ask them to listen to your presentation before the conference. For those whose first language is English, it helps to keep in mind that non-native English speakers will be in the audience. It is best to avoid long, complex sentences as well as regional colloquialisms, jokes, or puns that are difficult for someone outside your culture to understand.

Business Services

The Fairmont has a business center that can provide basic photocopying, internet access, and other services.

For More Information

If you have other questions, please e-mail info@cscw2006.org.